Fees & Policies

Gillman’s Dance Academy’s COVID Protocol 2021

Gillman’s Dance Academy is monitoring the situation carefully and is taking proactive measures to ensure the health and safety of all staff and students in accordance with the guidance provided by the Centers for Disease Control and Prevention (CDC) and Kentucky Department of Public Health. This information is updated as new details become available or information changes. Although some of these policies and procedures may seem restrictive, our goal is to keep our studio open throughout the year and to keep everyone safe and healthy. 

  • Students should not attend class if they are ill or if they have come into contact with someone with COVID. 
  • Masks are required for all who enter the building regardless of vaccination status.
  • All students should arrive in their dance attire and hair.  Students will not be able to change in the locker rooms.
  • Students should bring water bottles with them to class, as the drinking fountain will be closed.
  • The lobby will remain closed to non-dancers to limit exposure. Parents of preschool students may walk their child in, help them with their shoes, and then exit. We understand this is disappointing for parents of our youngest dancers, and we hope there may be the opportunity for an observation day in the future. 
  • We will be distancing students in the studios and keeping them in assigned spaces and/or groupings to limit exposure. 
  • **If a student tests positive for COVID, EMAIL the studio immediately at info@gillmansdance.com, and let us know the date of your positive test. Please do not call. We will then contact any students who came into contact with the positive case via email. The positive case and those students in contact should not come to the studio and will have the option to zoom their dance classes and/or rehearsals from their homes for x amount of days. Heather Young, RN and Certified COVID Contact Tracer, will determine your quarantine options, and we will email you your potential return to dance dates. It is advised that you quarantine from school and all other activities besides dance as well. *Students who are vaccinated are not required to quarantine. 


Registration Fee:  An annual non-refundable fee is required at registration. Classes are confirmed with completed registration including payment plan. All new and returning students will be charged a 25.00 non-refundable annual registration fee.

Tuition: Tuition is based on a 32-week academic year. Classes are held September through May, tuition payment schedule ends in May.

Registration is for the full academic year. Students must maintain their enrollment in their selected classes for the school year so they may advance each year within the program.

All tuition is accepted on-line. We do not accept cash or check.

Tuition Rates per Class

Class Length – Monthly Rate per Class

30-minute class – $46.00

45-minute class – $52.00

60-minute class – $57.00

75-minute class – $65.000

90-minute class – $70.00

Intensive Dancer (Unlimited) Monthly Rate

L1 – $250

L2 – $250

L3 – $270

L4 – $270

L5 – $300

Students enrolled in 3 or 4 classes will automatically receive a 5% discount on monthly tuition when they register.

Students enrolled in 5 or more classes will automatically receive a 10% discount on monthly tuition when they register.

Spring Production – May 14 & May 15, 2022

Costume Fee: Accounts will be charged a costume fee. Recital costume charges occur on October 16th, 2020. Costume fees are non-refundable once charged.  If your child is in multiple classes, they will require additional costumes.

Child x-small – Child large $70

Child X-large – Adult Large $80

‘Not Participating in Spring Performance’  email sent to office due Friday, September 27th, 2021.


Studio Policies

It is the responsibility of each family to be aware of our policies. 

Tuition Payments:

Tuition for all dance classes is based on a 9-month (32 weeks) school year: September 7, 2021 through May 15, 2022.

Tuition is paid monthly, on the 1st of each month.

By registering you agree to pay for the entire 9-month term. All fees associated with Gillman’s Dance Academy are non-refundable.

Payment options:

Auto-Pay: Debit – automatic withdrawal from checking or savings account on the 1st of every month.

Auto-Pay: Charge – automatic charge on Visa or MasterCard on the 1st of every month.

Tuition Discounts: Multiple class discounts are available.

Gillman’s Dance Academy does not provide invoices. It is the account holder’s responsibility to update all credit card information.

A $25 LATE FEE will be charged to all accounts not paid in full by the 1st of each month. (No exceptions, please.)

Accounts more than 60 days delinquent will result in suspension of lessons. Accounts more than 90 days delinquent will be submitted to a collections agency. In this case, your account will be accessed $150 for filing fees.

Accounts must be current and all fees paid before students may receive costumes or participate in performances.


Class make-up is allowed in cases of illness, injury, or family emergency.

Class must be made up within 30 days of absence.

Students may make-up a missed class by attending any class of the same level or a level below, with instructor approval.

Class Cancellations:

If Gillman’s Dance Academy must cancel classes due to extreme weather orevents beyond its control**the cancelled classes will be made up before the end of the school year. In the event our Dance Academy is shut down due to covid, classes will continue online via youtube and/or zoom.

When Oldham County Public Schools  are closed for a snow day, we will make a decision if the studio will be closed by 2 pm that day. Please check your emails frequently on snow days, and do not automatically assume the studio is closed.  Gillman’s follows its own holiday schedule. Closure dates will be posted on our website.  Please refer to our website for confirmation of all closures.

**Events beyond our control – COVID mandates, recommendations, restrictions and  required quarantine. 


Regular attendance is necessary to maximize the full benefit of dance instruction for every student in the class.

We encourage parents/guardians to stress the importance of attending class and rehearsals.

If a student will knowingly miss class due to illness, an activity, or appointment, they should notify the studio office prior to class by calling 502.243.9722 or by emailing info@gillmansdance.com.


Food and drink are prohibited. This rule also applies to siblings waiting in the lobby. Water is permitted.

Please refrain from bringing pets into our facility as well.

Please be considerate of classes in session and keep noise at a minimum. Parents who choose to wait in the lobby area are responsible for the noise level of siblings brought with them.

Personal items must be stored in the cubbies. Gillman’s is not responsible for lost, damaged, or stolen items. Items that have been left behind in studios or rehearsal halls will be put into “lost & found”. At the end of the school year, all unclaimed items will be donated to Goodwill.

Be sure to properly dispose of your trash.

Dressing rooms are for female dancers and female parent or supervisors only. No Fathers or brothers please.


Parents are invited and encouraged to observe their child’s progress during scheduled observation days.  Due to limited space, we ask that only one visitor per family attend.

Arrival and Departure:

We suggest that students arrive 10 minutes early to prepare for class.

Students may be asked to observe class if they arrive late. This is a safety precaution to avoid student injury.

Students should wait quietly for their class to begin.

Students should use the restroom before class, not during class. (Adults, please help with this.)

Students should wait in the lobby to be picked up by their parent/guardian.


Please make advance arrangements to speak with teachers as class time is limited and classes are scheduled consecutively.

Please check website and bulletin boards in the lobby for postings on news and events. All correspondence will be sent via email.

Please be sure your email address and account information is updated.

Hair Policy and Dress Code:

All students must wear their hair secured neatly in a ballet bun.

A dancer’s attire greatly determines the attitude toward their class work. Therefore, we require that the Dress Code is followed at all times. Instructors may not allow class participation by a student who regularly neglects this requirement.

All female students should wear black leotard / pink tights (Please do not wear tights with holes or bad runs).  Required footwear will be emailed upon registration. Be certain the elastic is properly sewn on all shoes.

All male students should wear white t-shirt / black tights, pants or gym shorts/black or white socks/ black ballet shoes, black tap & jazz.

Watches, bracelets, necklaces, and dangly earrings may not be worn during class.

Dancers Code of Conduct

  • Honesty and integrity are expected.
  • Dancers must participate within Gillman’s Dance Academy rules and respect all the teachers/staff/volunteers and their decisions.
  • Dancers must respect their fellow dancers.
  • Dancers must not distract, bully or harass other dancers.
  • Dancers must be polite and display good manners at all times.
  • Dancers must refrain from cursing, using offensive racial or obscene speech, gestures or written materials.
  • Dancers must refrain from talking back to adults or refusing to comply with reasonable requests.
  • Dancers must refrain from physical, mental, emotional or cyber bullying other dancers, staff, or instructors. This includes social media postings referencing directly or indirectly to a student, staff, studio brand, and/or affiliations to the studio.
  • Dancers are the face of Gillman’s Dance Academy and should conduct themselves in a manner that reflects positively on the organization.
  • When representing Gillman’s Dance Academy, dancers must continue to follow GDA’s code of conduct as they are representatives of our organization.

Parent/Guardian Code of Conduct

  • Honesty and integrity are expected.
  • Parents are encouraged to support their child’s/children’s involvement and help them enjoy the art of dance.
  • Parents must demonstrate respect for faculty and staff at all times.
  • Parents must not raise issues of disagreement publicly.
  • Parents will not engage in inappropriate conduct towards instructors, staff, other dancers and families.
  • Parents must discourage challenging and inappropriate conduct towards instructors, staff, other dancers and families.
  • Parents will refrain from physical, mental, emotional or cyber-bullying other dancers, staff, instructors or families. This includes social media postings referencing directly or indirectly to a student, staff, families, studio brand, and/or affiliations to the studio.
  • Parents must remember that children participate in dance for their own enjoyment.
  • Parents will teach their children respect for other students, teachers and adults and lead by example.
  • Parents will encourage and guide their child to accept responsibility for his/her own performance and behavior.

On the occasion that repeated failure to comply with the Code of Conduct occurs, Gillman’s Dance Academy reserves the right, at its discretion, to dismiss or take disciplinary action on any students or parent/guardian/family member who breach GDA’s code of conduct.

Please remember – it is a privilege to participate in dance classes and performances.  One’s behavior must emulate that privilege.

Note: These statements are also found on our registration form and must be agreed to before a dancer may enroll for classes.

We reserve the right to refuse service to students or parents who do not adhere to our policies and code of conduct.

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